City advances wood framework for street furniture

Summary#

Montréal city council unanimously adopted an orientation to conclude a two-year framework agreement with Goodfellow inc. for Douglas fir used to make city street furniture. The agglomeration council makes the final decision at a later meeting, so this orientation does not itself finalize the contract.

  • The proposed agreement has a maximum of $192,588.30, taxes included, plus $28,888.25, taxes included, for quantity variations: $221,476.55 in total.
  • It includes two optional 12-month renewals. Prices may be adjusted quarterly under an index formula.
  • Goodfellow was the lowest compliant bidder in public call for tenders 25-21205. Three bids were submitted; one was ruled administratively non-compliant.
  • The city’s Service du matériel roulant et des ateliers would order wood as needed and must evaluate Goodfellow’s performance.

What it means for you#

  • City furniture and workshops: City staff could use the wood to make or replace items such as picnic tables, waste bins and benches. The agreement does not require the city to order all listed quantities.
  • Residents: The decision does not directly change residents’ rights, fees or access to services.

Money#

The agreement sets a maximum amount, but the city would buy wood on demand from the Service’s operating budget.

  • City staff say there is no budget commitment for the full amount; purchases would be authorized as needed.
  • The tender’s lowest compliant price was 4.53% below the city’s estimate, according to the decision summary.

What is unclear#

  • The actual quantities and timing of orders are not set out here.
  • The price-index formula can raise or lower prices; the material does not state a maximum adjustment.
  • The renewals require the city to give written notice at least 30 days before expiry and the supplier’s consent.

Case for#

  • Goodfellow’s compliant bid was below the city’s estimate and substantially below the other compliant bid.
  • The agreement would provide a way to buy specified wood for city furniture as needs arise.
  • The required certifications are intended to support responsible sourcing, according to city staff.

Case against#

  • Since the city need not order a set quantity and prices can change, the final amount spent is uncertain.
  • The material does not give a cap on price increases under the index formula.