City to award police reporting system contract

Summary#

Montréal city council unanimously adopted the city’s position on a contract for LexisNexis Coplogic Solutions inc. to maintain the SPVM’s DORS reporting system from March 1, 2026, to February 28, 2029. The position is to award the contract directly to the company, which the city says is the exclusive supplier; the agglomeration council makes the final decision at a later meeting. City staff say the contract is intended to keep the reporting service working.

  • The proposed contract covers technical support for incidents, access to updates and new features, and correction of faults.
  • The maximum cost is 143,317.39 USD (211,393.15 CAD), taxes included.
  • The city would award it without a call for tenders, and a city director would be authorized to sign the contract.
  • DORS lets residents file certain police reports online for incidents that do not need an urgent response, and lets police officers file reports electronically.

What it means for you#

  • Residents: If the contract proceeds, maintenance would support the online reporting system. City staff say more than 14,000 reports a year are submitted through it. The decision does not change which incidents can be reported through DORS.
  • Police: The contract would maintain a system police officers can also use to complete reports electronically.
  • Taxpayers: The cost would be paid entirely by the agglomeration, according to the decision summary—not by Montréal’s city budget alone.

Money#

The maximum contract cost is 143,317.39 USD (211,393.15 CAD), taxes included.

  • The CAD amount is calculated using an exchange rate of 1.475. The decision summary lists 193,030.12 CAD net of taxes.
  • The CAD cost is split across the three years: 68,391.99 for 2026–27, 70,443.92 for 2027–28, and 72,557.24 for 2028–29.
  • The expense would come from the Information Technology Department’s operating budget, and be fully borne by the agglomeration.

What is unclear#

  • The materials do not set out service response times or other detailed standards for technical support.
  • The materials do not explain what happens to the reporting service if maintenance is interrupted.

Case for#

  • The system is already used by residents and the SPVM. Maintaining it could help keep those reporting options available.
  • City staff say no equivalent solution is compatible with, and officially supported by, the SPVM’s police records system.
  • Staff say negotiation limited annual price increases to 3%, compared with the 5% increase used in the initial estimate.

Case against#

  • The contract would be awarded without a call for tenders, so the materials provide no comparison with competing bids.
  • The city’s case for a sole-supplier contract depends on staff’s assessment that no equivalent, supported alternative is available. The materials do not provide an independent assessment of that claim.